Communicating with alumni is important for not only your department/college, but for the entire University as a whole. There are many great vehicles available for communicating with alumni. These vehicles are ways to promote an upcoming event/program or highlight a particular faculty member, alumnus, or student. Don't forget to include a giving message in all communications.
Each year the Illinois State University’s Alumni Association honors a select group of individuals who personify the University’s tradition of excellence. The alumni awards program is an excellent opportunity for colleges, departments, and other units on campus to recognize their deserving alumni. Through outstanding achievements and contributions, these individuals bring honor to Illinois State and the Alumni Association. Established in 1971 with one award, the program has grown to five award categories to better recognize alumni at different stages of their careers.
For additional details on the five award categories and/or to submit a nomination, please visit: Alumni.IllinoisState.edu/Awards Please note that the deadline for nominations is late May and awards are presented at the a dinner on Founders Day in February. Questions? Please contact Jamie Sennett at jrsenne@IllinoisState.edu.
As you are making plans for department/unit specific events for Homecoming, please visit the Homecoming website for an up to date list of all the festivities taking place during the week: Homecoming.IllinoisState.edu. Also, the Homecoming resource webpage, specifically created for our campus partners, may be a huge help in providing assistance/suggestions for promotions and planning: Homecoming.IllinoisState.edu/resources.
Alumni Day, which traditionally takes place on the Friday of Homecoming week, is an opportunity to showcase your alums and their achievements, reinforce their Redbird pride, and share their experience and expertise with your current students. In addition to participating in the luncheon hosted by the Alumni Association for Alumni Day honorees, departments are encouraged to engage their alumni guests in experiences such as, classroom discussions, tours of their facilities, and/or meetings with student or faculty groups.
Information regarding Alumni Day 2016, including the new online link to the participation form, will be available in June/July and posted on the faculty and staff Homecoming resource webpage. Any questions about the program should be directed to Jamie Sennett (jrsenne@IllinoisState.edu).
Each year, the Alumni Association and affiliated Alumni Networks host more than 100 alumni events and programs across the country. Although they are certainly not the only way to communicate and connect with alumni, if planned and marketed properly, events may provide an avenue for meaningful engagement with your alumni.
Alumni Relations staff are happy to provide coaching and guidance regarding the steps needed to host a successful alumni event. It’s important to note that no two departments or colleges are the same. Although there are some helpful rules of thumb, what works for one group may not be a successful fit for another. For assistance, contact Jamie Sennett (jrsenne@IllinoisState.edu).
Alumni Relations has the tools available to set-up an online registration webpage, with a shortened and customizable url to make promotions easier. The online registration can process complimentary events or those requiring payment. Any new contact information submitted through the registration process is also updated automatically in the ONE alumni database. Regular reservation updates can be provided to the designated college or department contact.
In the event that your college/department engages with particular alumni (i.e. speaking in a class, met for coffee, the alum provided new contact information, etc), the department contact is encouraged to submit an update using the following link: http://advancement.IllinoisState.edu/InternalUpdate. That information is then added to the individual’s record in the alumni database for future reference.