Campus Partner Resources
Communicating with alumni is important for not only your department/college, but for the entire University as a whole. There are many great vehicles available for communicating with alumni. These vehicles are ways to promote an upcoming event/program or highlight a particular faculty member, alumnus, or student. Don't forget to include a giving message in all communications.
Learn about communication options
Alumni Awards Program
Each year the Illinois State University’s Alumni Association honors a select group of individuals who personify the University’s tradition of excellence. The alumni awards program is an excellent opportunity for colleges, departments, and other units on campus to recognize their deserving alumni. Through outstanding achievements and contributions, these individuals bring honor to Illinois State and the Alumni Association. Established in 1971 with one award, the program has grown to six award categories to better recognize alumni at different stages of their careers.
For additional details on the six award categories and/or to submit a nomination, please visit: Alumni.IllinoisState.edu/awards Please note that the deadline for nominations is late May and awards are presented at a dinner during the Founding Celebration in February. Questions? Please contact Jamie Sennett at jrsenne@IllinoisState.edu.
As you are making plans for department/unit-specific events for Homecoming, please visit the Homecoming website for an up-to-date list of all the festivities taking place during the week: Homecoming.IllinoisState.edu. Also, the Homecoming resource webpage, specifically created for our campus partners, may be a huge help in providing assistance/suggestions for promotions and planning: http://Homecoming.Illinoisstate.edu/resources.
Alumni Day, which traditionally takes place on the Friday of Homecoming week, is an opportunity to showcase your alums and their achievements, reinforce their Redbird pride, and share their experience and expertise with your current students. In addition to participating in the luncheon hosted by the Alumni Association for Alumni Day honorees, departments are encouraged to engage their alumni guests in experiences such as classroom discussions, tours of their facilities, and/or meetings with students or faculty groups.
Information regarding Alumni Day 2023, including the online participation form, is available through the faculty and staff Homecoming resource webpage. Any questions about the program should be directed to Jamie Sennett at jrsenne@IllinoisState.edu.
Alumni Database Updates
Individual Engagement Form
In the event that your college/department engages with particular alumni (i.e. speaking in a class, met for coffee, the alum provided new contact information, etc), the department contact is encouraged to submit an update online. When using the form, please select “Individual Person” from the dropdown before adding information. Once submitted, the information is then added to the individual’s record in the alumni database for future reference.
Submitting Event Attendance
As your college/department completes events, remember to submit your attendee list. Please remember to collect as much information as possible including name, graduation year, address, email, phone, etc. When using the form, select “Event Attendance” from the dropdown before adding information.
Submitting Group Lists
University Advancement has created a dashboard for campus to submit group lists for the purpose of updating constituents’ records. Campus areas can choose to submit a single group list or multiple group lists at one time. Examples of lists include advisory boards, RSO membership, themed week speakers, student staff directories, etc. Please visit the Data Collection Dashboard for further instructions to submit lists.
Regional/Local Alumni Events and Reunions
Each year, the Alumni Association and affiliated alumni networks host more than 100 alumni events and programs across the country. Although they are certainly not the only way to communicate and connect with alumni, if planned and marketed properly, events may provide an avenue for meaningful engagement with your alumni.
Alumni Engagement staff are happy to provide coaching and guidance regarding the steps needed to host a successful alumni event. It’s important to note that no two departments or colleges are the same. Although there are some helpful rules of thumb, what works for one group may not be a successful fit for another. For assistance, contact Jamie Sennett at jrsenne@IllinoisState.edu.
Advocacy and Civic Engagement
Alumni Engagement partners with Government Relations and Student Government Association to provide opportunities for alumni and students to advocate for higher education and Illinois State University. Campus units that have alumni who are interested in advocacy and civic engagement work can reach out to Stephanie Duquenne at sadque@IllinoisState.edu for more information. Our staff is also able to present to any advisory board or student group/class on the impact of advocacy work at Illinois State University and how to get involved with campus initiatives.
Requesting Alumni Lists
Alumni lists can be requested through Illinois State's Advancement Operations (Donor Information Services). Requests will take a minimum of ten days to fulfill.
Alumni Engagement has the tools available to set up an online registration webpage, with a shortened and customizable URL to make promotions easier. The online registration can process complimentary events or those requiring payment. Any new contact information submitted through the registration process is also updated automatically in the ONE alumni database. Regular reservation updates can be provided to the designated college or department contact.